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  1. Invoicing
  2. No PO, No Pay
  3. Contracts
  • A woman holding a sign that says: No Purchase Order, No Pay

    No PO, No Pay

    We have implemented a Strict policy of No PO, No Pay for our suppliers.

    Find out more

    No PO, No Pay

    We have implemented a Strict policy of No PO, No Pay for our suppliers.

    Find out more

  • A woman signing a contract

    Contracts

    Every purchase will need a form of contract. 

    Find out more.

    Contracts

    Every purchase will need a form of contract. 

    Find out more.

  • A calculator with the number '549' on a desk with paperwork

    Invoicing

    Need guidance for chasing an invoice?

    Find out more.

    Invoicing

    Need guidance for chasing an invoice?

    Find out more.

Information for our suppliers

Procurement's icon in aqua green of a shopping trolley and a medical plus signAt Mid and South Essex NHS Foundation Trust, we are committed to the highest standards of procurement that supports local businesses and delivers strong social value. Our suppliers play a vital role in helping us provide high‑quality goods, services, and works across the NHS estate.

To ensure patients and staff receive the best value, we run open and transparent procurement processes and encourage fair competition in every tender.

If you supply to us or are interested in doing so, please read more below and contact our team with any questions.

Procurement principles

We follow seven core principles set out by the government to make sure that we procure products and services in an ethical and professional standard. 

  1. Public good – Procurement should deliver outcomes that support the public interest, improving services, supporting communities, and ensuring long-term public value.
  2. Value for money –  Achieving the optimal balance of cost, quality, and outcomes over the whole life of the contract. Not just the cheapest price, the best overall return for the taxpayer.
  3. Transparency - Procurement activity must be open, clear, and well-documented. Key decisions, criteria and award outcomes should be visible and justified.
  4. Integrity – Processes and decisions must be honest, impartial, and free from conflicts of interest. Staff must act ethically and uphold professional standards.
  5. Fair treatment of suppliers – All suppliers must have equal access to opportunities and be treated consistently throughout the process.
  6. Non-discrimination – Procurement must not disadvantage suppliers based on nationality, size, or type. Requirements should focus on capability, not arbitrary characteristics.
  7. Accountability – Those involved in procurement must be able to justify their decisions and actions. Good governance, robust records, and clear audit trails are essential.

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Atamis

The Atamis logo

An e‑procurement and contract‑management platform. Built on salesforce technology, it helps us to manage:

  • tenders and procurement exercises
  • supplier relationships
  • contract lifecycle management.

Register as a supplier at https://atamis-1928.my.site.com/s/Welcome.

Multiquote (Evolve)

The Evolve (Multiquote) Logo

An online sourcing tool that enables buyers to quickly explore the market. We use this platform to:

  • identify and source new suppliers
  • manage tail‑spend activity
  • get competitive quotes.

Register at https://msbgroup.multiquote.com/Page/Login.aspx.

No PO, no pay

We have implemented a Strict policy of No PO, No Pay for our suppliers.

To find out more, visit No PO, No Pay

 

Last published

Contracting guidelines

Every purchase will need a form of contract.

To find out more, visit Contracts.

Last published

Invoicing

If you are a supplier and you need help to chase up or find out the status of an invoice, find out more at Invoicing.

Use our policy

We have a a policy that provides guidance on dealing with company representatives and product samples within the Trust.

This helps us to keep a consistent approach to promoting products and services, while maintaining ethical standards and compliance with relevant legislation and policies.

The policy outlines roles and responsibilities, appointment and visit procedures, and requirements for representatives, including pre-registration and identification.

You can download the policy at https://app.mystaffapp.org/11027/document_view.pdf.